The three tools I actually use

There are countless tools out there. Most look good on landing pages, but once you try them in daily work, they fall short.
In the end, I stick to three that I really use every single day: Ghost, n8n and Notion.
They are not perfect, but together they give me structure, control and automation.

Note: I don’t get paid for mentioning these tools. No sponsorships, no affiliate links – just what I actually use in my work.

Ghost – publishing without the noise

I use Ghost for publishing because it does exactly what I need: write, publish, manage members.
That’s it. No endless plugins, no bloated dashboards.

Why it works for me:

• One place for landing page, blog and newsletter.
• Memberships are built in, free and paid.
• The API makes it easy to connect Ghost with my automations.

I don’t need a platform that tries to do everything. I need one that keeps publishing simple and stable.

n8n – workflows without limits

Automation should save work, not create new problems. Most platforms I tried had restrictions: task limits, missing integrations, rising costs.

n8n is different because it’s open-source and self-hosted:

• No limits on how many workflows I build.
• Costs are predictable – just the server, not per task.
• If something doesn’t exist, I can connect it with an HTTP request.

Most of my flows are small – three or four nodes that save hours each month. That’s all I need. Not fancy automation, just working ones.

Notion – where structure lives

Every project or article needs structure. I use Notion because it combines documents and databases in one place. I can link everything instead of spreading it across ten different apps.

For example:

• Release database connects to artist profiles.
• Content ideas link to Ghost drafts.
• Tasks connect to n8n triggers.

Notion isn’t perfect – sometimes too slow, sometimes too open – but it keeps everything together in one system.

Other tools I use occasionally

Ghost, n8n and Notion are the core. But some things need extra tools to close the gaps:

• NoteForms → contact and data collection, synced to Notion.
• Calendly → scheduling without back-and-forth emails.
• Blotato API → posting and scheduling video content.
• Kie API → generating videos via veo3.
• Fliki.ai → creating voice/video content from blog posts.
• ChatGPT → drafting, rewriting or structuring ideas – supportive, not a replacement.
• Manus → lead lists and data sources I feed into n8n flows.

These tools play smaller roles. I don’t use them because every influencer talk about them, I use them because they solve specific problems. If one stops working, I replace it.

Why these three together

On their own, each is useful. Together, they cover the full cycle of my work:

• Notion keeps order.
• Ghost publishes the output.
• n8n connects the dots and removes repetitive steps.

That’s why I stick with them. They actually work in practice.